Every call
answered.
Even after
you close.Every call answered.
Even after you close.
An AI receptionist answers every call, books it into your calendar, and sends you the transcript.We find what to automate at your front desk, build it, and run it for you. It starts with an AI receptionist that answers every call, books it into your calendar, and sends you the transcript.
Hi, do you have anything for Botox this Thursday?
We do. I have 2:30 or 4:15 on Thursday. Which works better?
4:15, please.
You're all set for Thursday at 4:15. I'll text you a confirmation now.
- Booked Thu 4:15 PM in your calendar
- Confirmation texted to the client
- Transcript sent to you
Built for the front desk at
The phone rings while
you're with a client.
Your team can't answer the phone and look after the person in the chair at the same time. Every call that rolls to voicemail is one tap away from the next business on the list.
- 10:15 AM
Mid-treatment, the phone rings out.
Nobody can step away to answer it, so the caller tries the next name on the list.
- 12:40 PM
Lunch rush. A caller waits on hold, then hangs up.
They wanted a Saturday appointment. They'll book one somewhere today.
- 6:05 PMAfter hours
You close. The phone keeps ringing.
Evenings are when people finally have time to call. Tonight those calls reach voicemail.
- 8:30 AMNext day
The desk starts the day behind.
Your team copies yesterday's forms, texts and voicemails between systems that don't talk to each other.
And a new AI tool every week. Picking one, wiring it in, and keeping it working takes engineering. We're that engineer, on retainer.
See what we buildSee what we buildStart with the phone.
Then grow the system.
Most clients start with the receptionist, because missed calls are the leak you can count. Everything after it plugs into the same system.
AI voice receptionist
The first thing we set up. Live in about a week on the phone number and calendar you already have.
- Answers every call, day or night, in English or Spanish
- Books straight into the calendar you already use
- Texts the client a confirmation
- Sends you the transcript of every call
- 7:42 PMBotox, Thu 4:15Botox, Thursday 4:15BookedBooked
- 8:16 PMPrice questionPrice question, laser hair removalAnsweredAnswered
- 9:03 PMFiller consultFiller consult, Saturday 10:30BookedBooked
- 6:51 AMLate for 9:00Running late for 9:00MovedMoved to 9:30
What clients add next
Hosting and maintenance for everything we build
The receptionist, your tools and your website all run on infrastructure we host and watch. We fix what breaks, keep everything current, and change it as your business grows.
What do missed calls
cost you each month?
Move the numbers to match your business. The answer is the revenue an AI receptionist is built to catch.
69 calls go unanswered, and about 21 of them wanted to book.
Those 21 clients get a booking instead of voicemail.
Unanswered rate: MyMedLeads, 2.5 million aesthetic-practice inquiries, 2024 (all inquiries, not only calls). First-visit value: AmSpa 2022 Medical Spa State of the Industry, average spend per patient per visit. Call volume, booking share and lifetime value are starting guesses. Set them to yours.
Up and running
in about a week.
We find what to build first, build it, and run it for you. One team from the first call onward.
- 115-minute call
Tell us how you run
How calls, bookings, and follow-ups work today. You leave knowing the highest-value thing to build first, with a scope and a monthly number.
- 2About a week to start
We build it
Built on your real phone line and calendar, tested on real calls, and your team trained on it before it goes live. Bigger builds get their own timeline.
- 3Ongoing
We run it
We monitor it, fix what breaks, and change it as your business changes. Once the receptionist pays for itself, we add the next piece.
- Flat monthly rate
- No long-term contracts
- Cancel anytime
- Your data comes with you
Hi, this is Xenia. How can I help?
Every call answered.
Every visit confirmed.
Every client
brought back.
Book a 15-minute call. We'll look at how your calls, bookings, and follow-ups work today, and you'll leave with what to build first, a scope, and a number.